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PROPERTY MANAGER - industrial/warehouse portfolio in New Brunswick, NJ at Synerfac

Date Posted: 11/20/2018

Job Snapshot

Job Description

Work directly for a Central New Jersey area based Real Estate Development Company

•**Industrial warehouse-type buildings) with institutional ownership exposure***


A warehouse/ industrial property manager is the go-to person who takes care of all the details required to run a commercial portfolio of industrial and warehouse buildings. It’s up to the property manager to oversee all of the maintenance and routine repairs within the buildings including responding to tenants’ requests for service and/or repairs including hiring out the work to subcontractors who report to the property manager. Responsibilities include overseeing the interior and exterior of the building comprising of services such as landscaping, painting, pest control, parking lot maintenance, electrical, plumbing and HVAC systems, windows and doors. Inspections of the property are completed on a regular basis and recommendations are made to the owners for repairs and/or upgrades as needed.


Core duties and responsibilities include the following. Additional duties may be assigned.

•Perform routine inspections of the property to ensure proper operation of building systems, compliance with code requirements, and to identify deficiencies and recommend actions required to correct such deficiencies.
•Coordinate all repairs and inspection with various service contractors and/or sub-contractors.
•Submit applicable paperwork to various Township(s) in order to obtain Certificates of Occupancy, Continued Certificates of Occupancy and Temporary Certificates of Occupancy for new tenants.
•Investigate the circumstances of certain accidents at the building, vandalism or property damage, recommending action and/or working with the CFO or CCO to submit claims to the insurance company, as applicable.
•Perform tenant move-in or move-out inspections, as applicable, and provides tenant an itemized list of all repairs and maintenance required prior to lease inception or expiration, as applicable, to ensure all repairs are completed.
•Prepare, administer and maintain annual service contracts for the property via a competitive bidding process for services such as landscaping, pest control, snow removal, garbage removal/recycling services, janitorial services.
•Prepare or assist with input data required to produce the annual operating expense and capital improvement budgets.
•Negotiate, contract and manage capital improvement projects such as paving, concrete work and roof replacements.
•Work with vendors to implement a preventive maintenance program on building systems such as HVAC and sprinkler systems.
•Visit the buildings and obtain monthly electric, sub-meter and/or gas meter readings to ensure proper billing to tenants.
•Review and approve all service invoices and forward to the property controller within the accounting department for processing and payment.
•Prepare various monthly reports to external portfolio owner(s) such as property inspection reports, etc.
•Knowledge of building systems such as fire alarm panels, fire pumps, sprinkler systems, thermostats, electric panels and circuit breakers, HVAC systems, electric, gas and water shut off valves.
•Work closely alongside the leasing and accounting departments on various tenant and/or building issues.
•Maintain tenant’s certificates of insurance – check for compliance and adequate coverage.
•Gather necessary data and/or factual information for possible legal issues and respond to counsel.
•Read and understand leases, lease amendments and other lease related documents.
•Responsible for day-to-day operations including supervision of contracted vendors, as applicable.
•Must be able to make decisions and maintain composure during “stressful” situations with tenants.
•Must be able to multi-task on various projects or assignments simultaneously.
•Maintain relationships with tenants, associates and vendors on a professional level at all times.
•Must be available on a 24/7 basis (weekends and holidays included) in the case of emergencies (i.e. fire, hurricane, flood, etc.).
•Consistent business e-mail monitoring every thirty (30) minutes throughout weekday business hours. After business hours on weekdays e-mail is to be checked at least once between 7:00 PM and 11:00 PM responding appropriately to issues of significant importance. Weekend and holiday e-mail monitoring a minimum of twice daily responding appropriately to issues of significant importance. If issue will require more than thirty (30) minutes of activity, notify Chief Operating Officer via phone and email. If COO is not available, leave message and notify the VP of Finance and/or VP.

Job Requirements


Must have at least 5 years’ experience (preferably in industrial warehouse-type buildings) with institutional ownership exposure. Must be able to multi-task in a fast paced environment while meeting and exceeding client and tenant expectations. Superb knowledge of building systems required and the ability to oversee a diverse set of vendors and subcontractors is essential. Excellent English verbal and writing skills, problem solving and reasoning ability as well as very strong computer skills with experience in spreadsheet and accounting software.

College Bachelor degree preferred. High school diploma or general education degree (GED); and five years related experience and/or training; or equivalent combination of education and experience. CPM (Certified Property Manager) or RPA (Real Property Administrator) certification or equivalent preferred.

Kevin Stines
Synerfac Technical Staffing
p: 732-271-9333
f: 732-271-9110