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Project Coordinator in Columbia, MD at Synerfac

Date Posted: 4/18/2019

Job Snapshot

Job Description

The Project Coordinator works in conjunction with project managers, site superintendents, and other our client's field staff in a management and support role towards the successful completion of multiple hospitality renovation projects ranging in value from $250k to $15m. Responsibilities include but are not limited to, processing, generating and tracking purchase orders, submittals, RFI's, and other miscellaneous addenda. Project specific support and logistics planning are also important components of this position.


•Hospitality Project Coordination
oUtilizing Timberline Project Management Software, Project Coordinators will generate and track the following project specific documents:
oPurchase orders for vendors and material suppliers.
oSubmittals for virtually all products and materials utilized.
oRFI's as required by information received from project management and site team.
oMeeting minutes and agendas for weekly client meetings and PM/PC meetings.
•Based on site locations and specific needs, conduct weekly or bi-weekly site visits to update binder information and assist with site organization. Other site work may include, but is not limited to:
•Site logistics set up including, but not limited to:
•Client's Field Office
•Rental/Storage Equipment
•Conduct pre-existing conditions inspections.
•Assist with FFI three-part punch process.
•Create and provide various room layout documents for use by field personnel.
•Product and material inspections, inventory and reconciliation, including establishing and tracking product returns and credits.
•Confirm material specifications and take-offs.
•Create, populate, distribute and maintain project related binders including but not limited to:
•Project Coordination Binder.
•Purchase Order Binder.
•Field Binder •includes Emergency Action Plan (EOP), Safety, and Safety Data Sheet (SDS) components.
•Submittal Binder.
•Payment Binder.
•Warranty/O&M Binder.
•Other various field binders as needed.
•Assist in the development, distribution, and tracking of subcontractor agreements which includes the vetting of subcontractors Certificates of Insurance (COI's).
•Monitor and update the master subcontractor tracking sheet (MSTS).
•Assist with required updates of the project specific drawings and specifications based on pre-existing site conditions, RFI responses, changes, and addenda.
•Maintain comprehensive product procurement information including specifications, vendors, installations locations, lead times, shipping dates, and delivery dates.
•Review project specific daily reports each morning and communicate with appropriate team members based on information provided or needed.
•Distribution and communicate with subcontractors and vendors via phone, email, RFP's, and/or Drop box. This may include but is not limited to:
•purchase order and subcontract agreement correspondence and execution.
•project or change request bidding.
•product pricing.
•plan/shop drawing provisions or updates.
•product/material specifications.
•warranty information.
•Project related meetings and meeting agenda and minute compilation.
•PM/PC meetings based on specific project needs and timing. The PC is responsible for ensuring multiple documents are printed or electronically available.
•Communicate consistent and accurate product procurement and reconciliation information with all team members with primary emphasis directed to and with the project specific yard manager. This includes project specified materials as well as building materials and FF&E. FF&E tracking may include assisting with pick lists, damage reports, warehousing inventories, and other tracking.
•Based on project and bidding needs, the PC may be required to assist in estimating with various subcontractors and vendors.
•Product resubmissions and other strategies are utilized for potential value engineered cost savings.
•Upon project award, coordinate and negotiate any potential buy-down with vendors and service providers.
•Assist with product take-offs through a variety of methods including but not limited to, plan review and measurement, finish schedules, field measurement, FF&E Matrix, and project specifications.
•Utilizing Timberscan software, process weekly vendor and subcontractor invoices.
•Monthly financial tracking and reconciliation.
•Submit change orders to vendors for purchase orders as required.
•Gather pricing and other information for submission of owner change requests.

  Job Requirements  


•Must have thorough business knowledge of the construction industry as it relates to light commercial and hospitality renovations.
•Effective presentation, interpersonal, organizational, and communication skills.
•Must be a strategic thinker, multi-task oriented individual with strong problem resolution and leadership capabilities.
•Minimum of 3 years•experience in the construction/renovation field with concurrent supervisory experience.
•Experience in supervising concurrent, multi-faceted projects where difficult situations may arise regularly.
•Must be familiar with the use of hand and power tools related to construction
•Ability to read and understand MEP, ID, and architectural plans and drawings.
•Proficiency in Microsoft Office (Project, Word, Excel, Outlook) and other project related software.
•May be required to travel abroad to project sites to manage projects.
•Must be a team player and maintain a quality team environment.