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Human Resources Manager in Hackettstown, NJ at Synerfac

Date Posted: 11/3/2018

Job Snapshot

Job Description

Work directly for a Northern New area manufacturer of quality instruments and providing superior technical service support.

Human Resources Manager:

SUMMARY:
The Human Resources Manager directs and coordinates human resources activities, such as employment, compensation, labor relations, benefits, training, and employee services. An HR manager's responsibilities are varied and wide-ranging.
This person maintains and enhances the organization's human resources by planning, organizing, implementing, and evaluating employee relations and lawfully implementing human resources policies, programs, and practices.
The HR Manager is responsible for all areas of Human Resources to include, recruiting, screening and selection of candidates, on-boarding, training, off-boarding, benefit administration, 401(k) administration and testing, annual ACA reporting and testing, employment verifications, and maintaining legal personnel files. The HR Manager is responsible for accurate collection of all data needed for the payroll cycle; familiarity with ADP modules is a plus.
Major duties include driving the process of all recruiting, onboarding, training, paid time off, leave of absence, and off boarding of employees consistent with employment law. Other duties include detailed payroll and HR paperwork and benefit preparation and processing, maintaining company calendar, maintaining conference room calendars, providing some administrative support to executive leaders, precise preparation of excel spreadsheets for tracking of various data, facility/fleet maintenance assistance, and hospitality functions for the company.
Successful candidate must have: excellent Excel and math skills, be organized, pro-active and comfortable with multi-tasking which often requires managing the demands of multiple executives. Candidate will be a responsible, personable, hard-working, trust-worthy and dependable person who is able to maintain a neat and orderly work area with a strong work ethic and positive attitude.

Responsibilities:
• Drive recruiting efforts (job descriptions, research on market salaries, job postings, conducting telephone screenings, scheduling candidates for interviews, sending follow up correspondence to candidates)
• Drive on-boarding, orientations, trainings and off boarding processes (including first day tour, orientations, back ground checks, associated employment documentation and companywide and system updates and announcements)
• Manage new hire onboarding, including ordering of business cards, wall plate and name badge
• Oversee IT Technician to ensure all IT elements are in place prior to the start date (company email, signature line, access to computer and shared drives, telephone list, etc.)
• Determine all needed in-house trainings, hire consultant, schedule and run trainings
• Determine all needed outside trainings, enroll employees, administer surveys
• Process employment eligibility verifications
• Process time off requests
• Process benefit enrollment and be the primary lead in administration of benefits
• Administer all paid time off legally and according to company policy
• Administer all employee leave due to Workmen?s Comp, FMLA, Disability, etc. consistent with pertinent laws and company employee handbook
• File confidential documents and maintain current filing system according to labor law
• Assist with processing of payroll via ADP
• Assist VP of Finance & HR with various special projects and some administrative support
• Manage small fleet (schedule maintenance, detailing, etcetera)
• Manage monthly birthday celebrations, occasional company celebrations, select caterer and menu for some business meetings, company communications
• Assist with scheduling building maintenance (plumbers, roofers, HVAC)
• Assist with annual Board of Directors Meeting
• Organize and manage the annual Christmas Party, Cards and Gifts
• Prepare annual OSHA log
• Other projects and duties as assigned to support Management team

As Needed:
• Communicate and administer HR policies consistently and fairly
• Respond to all employee inquiries related to wages, paid time off, benefits
• Prepare onboarding kits (business cards, name tags, company shirts, etc.)
• Create new employee handbooks, as needed
• Craft and send emails with information about the company to share with employees, including special upcoming projects, parking restrictions, new employees, dress code reminders, etc.
• Welcome new employees upon their arrival, give them a tour, introduce them to company employees, gather and process all new hire paperwork, prepare HR file.
• Ensure new hires have technical assistance to properly begin their jobs
• Distribute manuals, passwords, guidelines, as needed
• Ensure all new hires receive an company shirt and mug
• Schedule safety and other HR trainings with staff, schedule fire drills, administer other safety requirements
• Travel, hotel and meal arrangements for visitors
• Renew vehicle registrations and distribute
• Manage EZPASS transponders
• Assist with vehicle maintenance
• Assist with facility maintenance

• Other duties as assigned

Job Requirements

Skills/Qualifications:
• Knowledge of HR laws and regulations and experience in benefits administration
• Experience with a payroll system (Like ADP, Paychex, etc) a plus
• Highly organized with proven reminder systems
• Outstanding interpersonal and communication skills and the ability to interact with all levels of the organization
• Ability to handle confidential materials with the utmost discretion, integrity and diplomacy
• Flexible, positive attitude and willingness to learn
• Team player, great judgment, and mature mindset
• Microsoft Office/Suite proficient (Word, Excel, Outlook)

Education:
• Bachelor's degree preferred, Associate?s degree and/or equivalent experience and knowledge of the field acceptable for the right candidate

Experience:
• 5+ years HR Management experience in another professional setting, manufacturing company is a plus.
• Experience processing payroll
• Experience administering benefits
• Experience preparing and maintaining MS Excel worksheets

Interpersonal Skills:
• Excellent math and MS Excel and math skills
• Organized, pro-active and comfortable with multi-tasking
• Good communication and interpersonal skills
• Attention to detail, self-starter, organized
• Able to maintain a neat and orderly work area

Normal work hours: Monday thru Friday 8:00 a.m. to 4:30 p.m.


Kevin Stines
Synerfac Technical Staffing
Phone: 732-271-9333
Fax: 732-271-9110
kstines@synerfac.com