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Executive Assistant in Hialeah, FL at Synerfac

Date Posted: 10/7/2018

Job Snapshot

Job Description

Our client in Hialeah are looking for an Executive Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. Provide one on one support to multiple executives with a variety of tasks related to their job responsibilities.

•Act as the point of contact between the executives and internal/external clients
•Undertake the tasks of receiving calls, take messages and routing correspondence
•Handle requests and queries appropriately
•Maintain diary, arrange meetings and appointments and provide reminders
•Make travel arrangements
•Take dictation and minutes and accurately enter data
•Monitor office supplies and research advantageous deals or suppliers
•Produce reports, presentations and briefs
•Develop and carry out an efficient documentation and filing system
•Arrange corporate events to take place outside of the work place such as fund raising events and staff appreciation events
•Uphold a strict level of confidentiality

Job Requirements

•Minimum 4+ years related experience or an equivalent combination of related education and experience
•Proficiency in English / Bilingual is a plus
•Advanced Microsoft Office skills with ability to become familiar with firm specific programs and software, PDI and Focal Point
•Proficient in Word, Excel, PowerPoint and Outlook
•Strong organizational, project management and problem solving skills with impeccable multi-tasking abilities
•Notary Public is a plus (Willing to become certified)
•High level verbal and written communication skills
•Ability to work independently
•Ability to exercise discretion and judgement
•Professional and friendly demeanor